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Accountant, Business Office

Accountant, Business Office

Wyoming Seminary seeks a full-time accountant to join the school's business office. The duties of the accountant are as follows:

General Ledger
• Maintains General Ledger accounting system, including addition of new accounts and projects, change/inactivation of certain accounts, revision/addition of budgets
• Maintains necessary documentation/spreadsheets reconciling general ledger accounts
• Prepares general journal entries including: investments, gift receipts, pledged donations, student billing, fixed assets, loans/ bonds, interest rate swaps, inventories, online event registrations, summer programs, certain misc. cash receipts, and other adjustments.
• Performs/reviews monthly/quarterly soft-close of all general ledger accounts and ensures that regular close and reconciliation procedures are performed
• Prepares reports/financial statements for review
• Manages fixed assets system and reviews purchases for items to be capitalized

Audit
• Coordinates and prepares documentation for audit requests
• Implements any required audit adjustments or suggestions
• Assists in monitoring, evaluating, implementing and documenting accounting policies and procedures to identify changes that would increase internal controls, efficiencies, and the accuracy of the accounting records

Gift Accounting
• Works closely with Advancement office in preparation of journal entries for Advancement Gifts
• Meets regularly with Advancement office to ensure accounts are in agreement with Business Office including: unrestricted annual giving, restricted annual giving, campaign giving and pledges, endowment giving and pledges
• Maintains spreadsheets detailing gift receivables and net assets; makes appropriate entries in general ledger to relieve restricted gifts when restrictions have been met
• Books and monitors pledge balances

Payroll and Human Resources
• Processes monthly staff and admin payroll, bi-weekly maintenance payroll and bi-monthly summer programs payroll. Assists in compliance and on-boarding of Summer Programs Staff
• Reviews and posts general ledger entries reflecting payrolls and cost center allocations

Budgeting
• Assists in development of the annual budget
• Assists in monitoring year-to-date budget performance and creates analytical analysis for review by the Finance Committee

Qualifications for this position are as follows:
• Bachelor’s degree in business administration or accounting
• Minimum of 3 – 5 years working in a professional office setting
• Proficiency in MS Office programs, primarily Excel, and ADP payroll processing software
• Must be motivated and willing to take on process improvement challenges
• Experience in higher education setting a plus
 

As a college preparatory school, Wyoming Seminary seeks to create active learners, responsible citizens, community leaders, and ethical individuals ready to take their place in the global community of the 21st century. The student body of more than 800 includes students in the Upper School in Kingston and grades toddler through eighth grade at the Lower School in Forty Fort.

To apply for the position, please send your cover letter and resume to Julie Calabro, Chief Financial Officer, Wyoming Seminary, 201 North Sprague Avenue, Kingston, PA 18704-3593 or jcalabro@wyomingseminary.org.

Wyoming Seminary does not discriminate on the basis of color, sexual orientation, national or ethnic origin in the administration of its educational policies, admission policies, scholarship and loan programs, or athletic or other school-administered programs. EOE

 

 

 

Facilities Foreperson

Facilities Foreperson

Reporting to the Physical Plant Manager, the Facilities Foreperson oversees the housekeeping department and performs a variety of cleaning responsibilities. They manage various projects as assigned. They manage personnel, material, and cleaning resources that are necessary to maintain high standards of cleanliness throughout the campus. They ensure that healthy, safe, and sanitary conditions are maintained at a high standard.

Responsibilities included but not limited to:

• Oversee, instruct, and assist with the training of housekeeping staff including health & safety policies and procedures
• Conduct inspections of each housekeeper’s area on a routine basis.
• Check and ensure the cleanliness and preparedness of campus spaces.
• Attend work related meeting and conferences, as approved.
• Maintain appropriate inventory of all related cleaning supplies and associated products.  Review and recommend the application of new or different types of cleaning products or equipment
• Perform all necessary paperwork, office procedures, and associated administrative responsibilities.
• Perform maintenance tasks in areas qualified.  Performs cleaning tasks as required.
• The ability to work evenings and weekends as required is necessary
• Respond to any emergency call during or after normal working hours.
• Perform other duties as may be assigned by supervisor.
• Promote harmonious relationships and teamwork within the housekeeping department and with others in the school community.
• Oversee outside contractors, as assigned by supervisor, to ensure successful project results including: fiscal management; coordination with the school’s schedule; and timely completion.
• Assist and coordinate with the Maintenance Foreperson to support various school events and projects.
• Ensure the preparedness of residential facilities for regular school year and summer school programs.
• Assist with outside work, snow removal, and event set-up as needed.

 
Physical Demands:

Work is medium to heavy. Walks, lifts, carries, moves, and operates buffing, scrubbing, and other cleaning machines and equipment. Climbs and balances at various heights, stoops, kneels, crouches and crawls in the performance of duties. Works inside and outside. Exposed to various temperatures and working conditions. Must be able to perform the physical job demands and pass the placement physical examination.

Qualifications:

High school diploma required, undergraduate technical degree desired. Valid PA Driver’s License required. Previous supervisory experience required. Ability to acquire all clearances required to work in a school. Ability to understand and follow oral and written instructions. Ability to give instructions and provide training for personnel. Previous institutional or commercial cleaning experience required. Knowledge and experience with floor care required. Experience with interpreting building design drawings desired. Must be motivated and promote teamwork. Must be highly organized, attentive to detail, and committed to excellence.

As a college preparatory school, Wyoming Seminary, located in the picturesque area of northeast Pennsylvania, seeks to create active learners, responsible citizens, community leaders, and ethical individuals ready to take their place in the global community of the 21st century. True to our traditions and our values, Wyoming Seminary is committed to supporting promising students from varied backgrounds. The student body of 818 consists of 486 students in grades nine through 12, including 13 postgraduates. The Upper School population features a broad diversity of ethnic, religious, cultural and economic backgrounds, and the 174 boarding students from 18 states and 35 countries provides an opportunity for the school to create a vibrant international community. The Lower School campus in Forty Fort enrolls 332 students in grades toddler through eighth grade.

To apply for this position, please send your application and resume via mail to Anne Newhart, Wyoming Seminary Maintenance Dept., Wyoming Seminary, 201 North Sprague Ave., Kingston, PA 18704 or email anewhart@wyomingseminary.org. No phone calls, please. EOE

Middle-school lacrosse coaches

Wyoming Seminary Lower School is seeking coaches for the girls and boys fifth/sixth-grade lacrosse teams, and the girls and boys seventh/eighth-grade lacrosse teams. To apply for these positions, or for more information, contact Lower School Director of Athletics Paul Burg at pburg@wyomingseminary.org or call 570-718-6620. EOE

As a college preparatory school, Wyoming Seminary, located in the picturesque area of northeast Pennsylvania, seeks to create active learners, responsible citizens, community leaders, and ethical individuals ready to take their place in the global community of the 21st century. True to our traditions and our values, Wyoming Seminary is committed to supporting promising students from varied backgrounds. The student body of 818 consists of 486 students in grades nine through 12, including 13 postgraduates. The Upper School population features a broad diversity of ethnic, religious, cultural and economic backgrounds, and the 174 boarding students from 18 states and 35 countries provides an opportunity for the school to create a vibrant international community. The Lower School campus in Forty Fort enrolls 332 students in grades toddler through eighth grade.